November 7, 2023

How to Throw an Amazing Event in a Condo Function Room

By: Melecio Martin G. Arranz IV

Parties offer a fun-filled chance to loosen up and mingle. Whether through dancing or conversations, parties let you unwind and expand your social horizons as you interact and meet new people in a vibrant atmosphere. Indeed, these types of gatherings can be a lively escape from routine and any stressors.

Although having a large group of people over might be challenging when living in a condo, there are common areas in a condo building where you can throw a party for guests. For example, a condo function room may be perfect for your next celebration. If you’re planning a get-together soon, read on!

What is a Condo Function Room?

A condo function room is an amenity developers provide for hosting various events, such as meetings, celebrations, seminars, community events, and private gatherings. This room typically has furniture, audio-visual equipment, and bar and catering facilities—making event organizing much more effortless. 

A Quick Guide to Throwing an Event in a Condo Function Room

Before you get excited about your upcoming birthday bash or casual catch-up, think carefully about how to throw an event. Here are some easy tips to make party planning a breeze:

Get permission

The first step to organizing a party is contacting the condo corporation or the building’s management and informing them about your event. Advise them on the specific details of the occasion, such as the date, time, number of expected guests, activities, and a list of your suppliers—from the caterer to lights and sounds and stylist, etc. Consider the rules when setting up the venue, like the usual one-hour ingress.

You should also be mindful of the nature of your hosted event, as management may not approve gatherings for civic, religious, charitable, or organizational purposes. Some condos may charge a rental fee for their function rooms, so don’t forget to ask about the rates, too. Moreover, condos usually allow a one-hour setup time for you to prep before the scheduled start time.

Know the regulations

After getting the green light from the building’s management, go over the house rules to avoid disrupting other unit owners and residents. Be considerate and minimize noise levels after 10 PM since your neighbors are likely resting around this time. 

Generally, function rooms can accommodate up to 100 people. This capacity limit helps ensure there’s adequate space for socializing and seating arrangements to make guests feel comfortable during the gathering.

Make a guest list

To keep things organized, write up a registry for your attendees. Having a list helps you monitor the arriving guests and prevent party crashers. The condo can also have a heads-up of who to expect in your event for security purposes and access to amenities.

Speaking of amenities, condo facilities are exclusive to residents. However, some condos may allow guests for special occasions. Be sure to clarify with the management if your visitors can enjoy those amenities and if there are any conditions to observe.

Prepare some tunes

A party isn’t complete without music. Nothing sets the mood and energy better than some hits.

Set up a playlist that you can keep in the background, and make sure it complements the nature of your event. Play soft jazz as background music for a formal business meeting. If it’s a mixer, play something livelier, but maintain an appropriate volume so guests can have clear conversations. 

Don’t forget the food

Besides great music, tasty food elevates a party. As a host, you may want to reconsider your menu, especially if you have guests with dietary restrictions. If you can adjust to their needs, that will get you points for party host of the year.

Your condo may allow you to bring in any food, but not alcoholic drinks—except wine. Remember to endorse your caterer to the management for smooth operations.

Organize fun activities

Fun and friendly activities can liven up your event further. These activities are great, especially if some of your guests don’t know each other yet.

For example, classic icebreaker activities like “Two Truths and a Lie” are great for both casual mixers and professional events. Pick several games your invitees would enjoy, and host like a pro to keep the energy alive. 

Have trash bins at the ready

Typically, condominium management allows unit owners and residents an additional hour after the event for egress. Use that time to tidy up and put the function room back in its original shape. Be sure to remove decorations and other materials you brought in for the party. Use garbage bags and bins to collect your trash as a courtesy to the next user and the condo’s maintenance staff as well. 

End the event on time

As much as you may want to celebrate all night, you can only party until midnight since the condo function room is only available at specific hours. Let your guests know to avoid extensions.

A tip to slowly but kindly nudge off your invitees into going home is toning down the music during the last hour. Then, you can start packing the materials used for games and activities. These would signal that it’s closing time.

Perfect the Art of Condo Soirees and Parties

Throwing an event can be lots of fun. From planning to executing, there’s much to look forward to as you meet new people, entertain, indulge in food, and vibe to music.

The next time you want to set up an event, check with your condo’s management. Federal Property Management Corp. (FPMC) is devoted to assisting residents with their needs and requests.

As the property management arm of Federal Land, Inc., FPMC takes charge of all aspects of Federal Land’s real estate portfolio. From overseeing daily operations to expertly handling technical maintenance for Federal Land condos, FPMC ensures convenient condo living.

Discover an elevated living experience at Federal Land’s vast selection of ready-for-occupancy (RFO) and pre-selling condominiums. Federal Land offers uniquely crafted living spaces in strategic and prime locations to ensure comfort and remarkable investment returns.

Check out thoughtfully designed homes by Federal Land in Marikina, Pasay, and BGC.